Special Disability Fund

Overview

The Statewide Financial System (SFS) is New York State Government’s accounting and financial management system.

The Statewide Financial System Vendor Portal (Vendor Portal) issues payments to insurers/self-insured employers (insurer/SIE) and third-party administrators (TPAs) for WCL §§ 14(6) and 15(8) reimbursements from the Special Disability Fund.

The Vendor Portal also allows an insurer/self-insured employer (insurer/SIE) primary contact to download reimbursement payment details into an excel spreadsheet. The insurer/SIE can provide the spreadsheet to the TPA or its own workers’ compensation department for reconciling payments received. The payment messages contain the W number, WCB case number, Claim Admin Claim number, and dates of service.

Accessing a Vendor Portal Account

The primary contact should contact the SFS Helpdesk directly by email or phone to obtain a user ID and password and to request password resets. The Supplier/Vendor ID and insurer/SIE name will be required.

SFS Helpdesk Contact Info
Email: Helpdesk@sfs.ny.gov
Phone: (518) 457-7717
(855) 233-8363 toll-free

The primary contact can access the Vendor Portal at www.sfs.ny.gov and click the link “Vendor Portal Login”.

Receiving Reimbursements

To receive reimbursements, the insurer/SIE MUST email SpecialFunds@wcb.ny.gov the following:

• Their W#
• Supplier/Vendor ID (ten-digit number beginning with a 1)
• Address ID (from Vendor Portal)
• Payment Location (from Vendor Portal)

The primary contact should contact the SFS Helpdesk directly by email or phone for instructions regarding adding an address or payment location.

Reimbursements Sent to Insurer/SIE

To have reimbursements sent to the insurer/SIE directly and not the TPA, email the following statement to SpecialFunds@wcb.ny.gov: For special funds reimbursements for Wxxxxxx please use supplier/vendor ID 1xxxxxxxxx; Address ID X; and Payment Location X.

Reimbursements Sent to TPA

1. To have reimbursements sent to the TPA via check:

   The TPA can receive a check for the special funds’ reimbursements, but it will be payable to the insurer/SIE.

   1. Log into the Vendor Portal and add a new address for the TPA. In the Description field, enter the [TPA name] and 14(6)/15(8) and in the Address line 1 field, enter c/o [TPA name].
   2. Email the following statement to SpecialFunds@wcb.ny.gov: For special funds reimbursements for Wxxxxxx please use supplier/vendor ID 1xxxxxxxxx; Address ID X; and Payment Location X.

2. To have reimbursements sent to the TPA as a direct deposit to their bank account:

   1. Log into the Vendor Portal and add a new address for the TPA. In the Description field, enter the [TPA name] and 14(6)/15(8) and in the Address line 1 field, enter c/o [TPA name].
   2. Add a new payment location with the description [TPA name] and 14(6)/15(8).
   3. Enter the TPAs banking information and upload the AC3243-S form which is completed by the TPA and a letter from the TPAs bank confirming the account information.
   4. Email the following statement to SpecialFunds@wcb.ny.gov: For special funds reimbursements for Wxxxxxx please use supplier/vendor ID 1xxxxxxxxx; Address ID X; and Payment Location X.

Additional Resources

• Procedure
• Forms
• Subject No. 046-1063R Procedural Updates on Special Funds Group Reimbursement and Establishment of Section 15(8) Claims
• WAMO Settlements