Regulations

Public Officers Law § 87(3)(c)
Most Recent Update: January 18, 2024

For more information about the requirement of each state agency to maintain a subject matter list, please see the Committee on Open Government’s website: http://www.dos.ny.gov/coog/index.html

• Accident Digest Cards
• Accounting/Fiscal Status Reports
• Administrative Analysis and Planning Subject Files
• Administrative Policies and Procedures Background and Development Files
• Administrative Study and Survey Work Papers
• Advocate for Business General Subject and Correspondence Files
• Advocate for Injured Workers General Subject and Correspondence Files
• Affirmative Action and Reasonable Accommodation Case Files
• Affirmative Action and Reasonable Accommodation Plans and Procedures
• Affirmative Action and Reasonable Accommodation Subject Files
• Affirmative Action Program Report Files
• Annual Environmental Audit Report Records
• Annual Occupational Injury and Illness Surveys
• Annual Report Development Files
• Annual Reports
• Application Development Project Files
• Applications by Employer or Physician for License to Operate WC Medical Bureau
• Applications for Use of Facilities and Schedules
• Assisted Voter Registration Records
• Attendance Records
• Audit Reports, Responses and Work Papers
• Audit Trail Files
• Authorized Medical Provider Files
• Batch Sheets – DB 326 Request for Review
• Biweekly Payroll Listings (Salary Registers)
• Biweekly Payroll Processing Records
• Board Calendar Sheets
• Board Memoranda/Inter-Office Memoranda
• Books of Accounts
• Budget Certificates of Approval
• Budget Preparation Files
• Building Pass Records
• Building Visitor Logs and Security Videotapes
• Cancelled Bids Files
• Case Cards
• Cassette Tapes Containing the Minutes of Hearings
• Cassette Tapes Containing the Minutes of Monthly Board Meetings
• Centralized Eligible List Certification Files
• Closed Judgment Files
• Computer Run Scheduling Records
• Computer Security Incident Records
• Computer Security Records
• Computer/Network Usage Files
• Contractor Compliance Monitoring Files
• Contractors’ Certified Payrolls
• Controverted WC Claims
• Copies of Board Orders of Review, Restoral, Affirmance or Denial
• Copies of Centralized Motor Vehicle Assignment Records
• Copies of Control Agency Policies and Procedures
• Copies of Decentralized Motor Vehicle Assignment Records
• Copies of Fixed Assets Reinventory Reports
• Copies of Fixed Assets Update Reports
• Copy of Agency Budget Requests
• Corrective Action Files
• Course Information Records
• Course Registration Processing Records
• Coverage Files
• Daily Abstract of Receipts
• Daily Abstract of Receipts
• Daily Journal Reports
• Data Documentation (Metadata) Files
• Data Migration and System Upgrade Records
• Data/Database Dictionary Records
• Data/Database Dictionary Reports
• Decentralized Eligible List Certification Files
• Disability Benefits Case Files
• Disability Benefits Plans Coverage Files
• Disaster Preparedness and Recovery Plans
• Disaster Response and Recovery Records
• Disciplinary Action Records
• Discrimination Case Files
• Duplication Service Job Files
• Electronic Indexes, Lists, Registers, and Other Tracking Systems
• Email Messages
• Employee Assistance Program Records
• Employee Attendance and Leave Records
• Employee Ethics Records
• Employee Hazardous Substance Exposure Records
• Employee Occupational Injury and Illness Incident Logs, Reports and Summaries
• Employee Relations Subject Files
• Employee Suggestion Program Records
• Employee Summary Service Records
• Employee Training History Records
• Employee Travel Payment Files
• Employee Workers' Compensation Files
• Employee's Withholding Allowance Certificates
• Employer Cards
• Employment Eligibility Verification Forms
• Employment Inquiry Files
• End of Fiscal Year Status Reports
• Equipment and Furniture Inventories
• Equipment and Motor Vehicle Maintenance Records
• Equipment Control Records
• Equipment, Supplies, and Motor Vehicle Management Subject Files
• Examination Administration Files
• Examination Development Files
• Facility Disaster Preparedness Files
• Facility Health and Safety Inspection Records
• Facility Maintenance Work Order Files and Logs
• Facility Management Subject Files
• Fire Code Compliance Records
• Fire Safety Education and Training Records
• Fire Safety Program Records
• Fixed Assets Inventory Files
• Forms History Files
• Forms Inventory Records
• Forms Management Program Subject Files
• Freedom of Information Law (FOIL) Subject Matter and Employee Lists
• Freedom of Information Law (FOIL) Requests and Appeals
• General Administrative Records
• General Subject and Correspondence Files
• Grievance Case Records
• Hardware and Software Review Files
• Hardware Documentation Files
• Health and Safety Code and Regulations Variance Files
• Health Insurance Files
• Health Provider Awards Issued on or after March 31, 2007
• Health, Safety, and Security Subject Files
• Help Desk Telephone Logs and Reports
• Human Rights Training Records
• Incident and Investigation Records
• Individual Personnel Folders
• Information Inquiries and Requests Records
• Information Systems Specifications
• Input/Source Documents
• Internal Control Audit Reports
• Internal Control Audit Work Papers
• Internal Control Policies and Directives
• Internal Control Program Subject Files
• Internet Services Logs
• IT Unit's Copies of Output Reports
• Judgment Certification Documents
• Judgment Rejection Letters
• Labor-Management Process Records
• Lease Files
• Licensed Hearing Representative Examination Papers
• List of Physicians and Podiatrists
• Lists of Employees Who Handle Toxic Substances
• Mail and Messenger Service Distribution and Routing Plans, Schedules and Lists
• Mail Pickup and Delivery Records
• Mail Services Subject Files
• Mailing Address Lists
• Major Administrative and Operational Plans
• Major Administrative Policies and Procedures
• Managed Care Pilot Program – PPO Historical Documentation
• Minority and Women-Owned Business Development Annual Agency Goal Plans
• Minority and Women-Owned Business Development Quarterly Compliance and Utilization Reports
• Minority and Women-Owned Business Development Subject Files
• Minutes, Agendas, Meeting Files and Recordings of Governing and Advisory Bodies
• Network Circuits/Connections Inventories
• Network Implementation Project Files
• Network or Circuit Installation and Service Files
• Network Site/Equipment Support Files
• No Claims Files
• Non-Record Copies of Agency Records
• Non-routine Financial Reports and Studies
• Official Board Minutes
• Outreach Program Records
• Parking Permit Application Files
• Parking Permit Assignment Records
• Pay Orders
• Paycheck Logs
• Payment Bank Account Files
• Payroll Deduction and Direct Deposit Records
• Payroll Preprocessing Reports
• Personal History Folders
• Personal Information Disclosure Records
• Personal Privacy Annual Reports
• Personal Privacy Impact Statements
• Personal Privacy Records Access Requests and Appeals
• Personnel Transaction Forms
• Physical Plant Maintenance/Operations Reference Drawings and Files
• Physical Plant Systems Monitoring and Inspection Records
• Physician’s Folder Files
• Physician Authorization Folders
• Preferred Provider Organization Biennial Survey Report
• Preferred Provider Organization Employer Endorsement and Affirmation
• Press Release/Publication Files
• Print Files (Not Used to Document a Transaction)
• Processed Transaction Files
• Program Listings/Source Codes
• Program Unit Budget Request Files
• Public Employment Relations Board Case Files
• Public Information Subject Files
• Publication and Duplication Subject Files
• Publication Job Files
• Publication Production Records
• Purchase/Accounts Payable Records Not Related to Agency-Let Contracts
• Purchase/Accounts Payable Records Related to Agency-Let Contracts
• Reconciliation Work Papers
• Records Disposal Files
• Records Disposition Authorization Files
• Records Inventory Files
• Records Management Program Subject Files
• Records Storage Files
• Recruitment Plans and Reports
• Recruitment, Hiring, Interview and Selection Records
• Recycling Reports
• Reports of Major Administrative Studies
• Reports of Routine Administrative Studies
• Reports on the Destruction of Files ("Scratch Reports")
• Requests for Records Amendments or Corrections and Appeals
• Retirement Benefits Files
• Revenue Accounting (Billing and Accounts Receivable) Records
• Revenue Bank Account Files
• Routine Administrative and Operational Plans
• Routine Administrative Policies and Procedures
• Routine Internal Status and Activity Reports
• Security Breach Notification Records
• Service Cards
• Site/Equipment Support Files
• Space Allocation Planning Files
• Space Assignment Files
• State Fiscal Policies and Procedures Records
• Subject and Correspondence Files
• Subpoenas and Responses Received in Secretary’s Office
• Summary Computer/Network Usage Reports
• Summary or Extracted Data Files
• Summary Reports Regarding Personnel/Payroll Functions
• Supplemental Digest Cards for Awards in Reopened Cases Closed Prior to 1959
• Supplies, Commodities, and Parts Disbursement Records
• Supplies, Commodities, and Parts Inventories
• Surplus Property Disposition Records
• System Backup Files
• Tape Library Control Records
• Technical Program Documentation
• Telecommunications Planning Records
• Telecommunications Use Logs and Reports
• Telephone and Fax Directories
• Telephone and Fax Machine Installation and Service Job Files
• Telephone Services Subject Files
• Telephone Wiring Schematics and Diagrams
• Tenant Records
• Test Database/Files
• Toxic Substances in the Workplace Notifications and Information Files
• Toxic Substances Training and Education Files
• Transcriptions of Minutes of Hearing
• Tuition Reimbursement Program Records
• Uninsured Employer’s Fund (UEF) Attorney Files for Compensation Cases
• User Authorization Records
• Vehicle Incident Records
• Vendor and State Contracts Reference Files
• Vulnerability Assessment Files
• WCL § 15-8 Reimbursement Record Folders
• Work/Intermediate Files
• Workers’ Compensation Case Files (paper and electronic)
• Worker’s Compensation Medical Bureau Licenses